Boys & Girls Club event operations

Organizer workspace

Create programs, manage live events, review registrations and keep the customer experience in one WP Event Manager workflow.

Admin / organizer Helper / check-in Customer / attendee Public event view

Create event Manage events Registrations Ticket reports

Guided setup

Create an event

Complete the normal path first. Add optional controls only when this event needs them.

Manage existing events

1. BasicsName and public details 2. ScheduleDate, time and location 3. TicketsCapacity and access 4. ReviewExtras and preview

Event basics

Add the public information families will see first.

Schedule and location

Choose online or in-person, then enter the date and time.

Tickets and capacity

Set registration access, limits and the standard ticket options.

Review and optional controls

Open only the extras needed, then preview the event before publishing.

Basics extra

Media and tags

Add an optional video and search tags.

Back to basics

Basics extra

Organizer details

Select or add the organizer responsible for this event.

Back to basics

Schedule extra

Recurring schedule

Use this only when the same event repeats.

Back to schedule

Schedule extra

Deadline and saved venue

Add a registration deadline or reuse a saved venue.

Back to schedule

Ticket extra

Donation ticket

Add a pay-what-you-can ticket handled through WooCommerce checkout.

Back to tickets

Ticket extra

Attendee questions

Choose what information to collect from the buyer or each attendee.

Back to tickets

Notification extra

Signup email

Customize the message sent after registration.

Back to review

Notification extra

Waiting-list email

Customize the message sent when a registration is waiting.

Back to review

Notification extra

Cancellation email

Customize the message sent when a registration is cancelled.

Back to review

Safety extra

Health and safety guidance

Add public guidance only when the event requires it.

Back to review

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Your email*

Event Details

Event Title*

Event Type*

Event Category*

Online Event*

Yes No

Event tags (optional)

Comma separate tags, such as required like event type or content for this event.

Zip Code*

Event Location*

Event Country*

Event Banner*

Maximum file size: 256 MB.

Description*

Registration email/URL*

Video URL (optional)

Start Date*

Start Time*

End Date*

End Time*

Registration Deadline (optional)

Attendee Information Collection type*

Buyer Only Each Attendee

Attendee Information to collect*

Based on selected fields, you will collect information from the attendee

Enable Health Guidelines*

Yes No

Event Recurrence*

Health Guidelines (optional)

Face masks required

Temperature will be checked at entrance

Physical distance maintained event

Event area sanitized before event

Event is held outside

Vaccination Required

Repeat Every*

Other Additional Health Guidelines*

Yes No

On The*

same day specific day

Registration Limit (optional)

Other Additional Health Guidelines (optional)

Day Number*

Day Name*

Repeat untill*

Custom Dates*

Select the dates on which you want to repeat the event.

Custom Weeks*

Paid Tickets (optional)

+ Paid Tickets

Free Tickets (optional)

+ Free Tickets

Donation Tickets (optional)

+ Donation Tickets

Recurr Start Dates (optional)

Select the dates on recurring will start to repeat the event.

Custom Registration Notification

Enable custom registration signup notification

Registration signup Email Content (View Dynamic Shortcodes)

Enable custom registration waiting notification

Registration Waiting Email Content (View Dynamic Shortcodes)

Enable custom registration cancelled notification

Registration Cancelled Email Content (View Dynamic Shortcodes)

Dynamic Shortcodes

The following tags can be used to add content dynamically:

[from_name] - Attendee name
[from_email] - Attendee Email
[meta_data] - All custom form fields in list format
[registration_id] - Registration ID
[user_id] - User ID of attendee
[event_id] - Event ID
[event_title] - Event Title
[event_dashboard_url] - URL to the frontend event dashboard page
[event_url] - URL to the current event
[organizer_name] - Name of the organizer which submitted the event listing
[organizer_email] - Email of the organizer which submitted the event listing
[date_of_participation] - Date of attendee checkin
[event_post_meta] - Some meta data from the event. e.g. [event_post_meta key="_event_location"]
[attendee_last_name] - Custom field named "Attendee Last Name"